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Resources


PAWS

Access

Forgot Username/Password

  1. If you cannot remember your username (same as your e-mail login) or you have forgotten your password, then you will need to go to the TCNJ Account Management System to view your account information. The website of the TCNJ Account Management System is: http://account.tcnj.edu/.
  2. Click the “Account Lookup” link.
  3. Complete all fields with the appropriate information.
  4. Click the “Get Account Info” button.

Note: It is important to note that if you changed your password previously, and do not remember the new password you created, you will need to contact the HELP DESK at ext. 2660 to reset your password.

How to get PAWS Access

In order to access PAWS, Adjunct contracts must be fully processed by Human Resources. If you are confident that your contract has been processed, contact your academic department for assistance.

PAWS 101

  1. Go to the myTCNJ portal at http://my.tcnj.edu.
  2. Enter your username and password, and click “Login”.
  3. On the resulting page, select the PAWS icon from the Tools column (left side of page).
  4. On the next page, you will see a Self Service box with “Faculty Center” and “Advisor Center” links).
  5. Click on the “Faculty Center” links to view your class and exam schedules.
  6. Click on the “Advisor Center” links to access your advisee roster and view details about each advisee’s academic information, class schedule, degree progress, and grades.
  7. For more information on how to use PAWS, visit the PAWS Support Website at http://www.tcnj.edu/~it/paws/faculty.html for tutorials, Camtasia videos, and links to our Support Tool.

Advising: Advisor Center

Advisee List

  1. Sign into the myTCNJ portal (http://my.tcnj.edu).
  2. Select the PAWS icon from the Tools column on the left side of the page.
  3. On the next page, select the “Advisor Center” link from the Self Service box.
  4. On the resulting page, a list of 10 advisees will be displayed.
  5. To view the full List of Advisees, click the “View All” link. (The “View All” link appears in the Advisee table, directly above the column headers)

Advisee Details

  1. Sign into the myTCNJ portal (http://my.tcnj.edu).
  2. Select the PAWS icon from the Tools column on the left side of the page.
  3. On the next page, select the “Advisor Center” link from the Self Service box.
  4. On the resulting page, a list of 10 advisees will be displayed.
  5. To view the full list of advisees, click the “View All” link. (The “View All” link appears in the Advisee table, directly above the column headers.)
  6. Find the advisee for which you would like to view details.
  7. Click the “View Student Details link” on the same row as the advisee’s name.
  8. On the resulting page, you will see the advisee’s Student Details on the Student Center page.

Academic Requirements: To View the Academic Requirements Report from an Advisee’s Student Details.

  1. Access the Advisee’s Student Details (Student Center).
  2. From the Student Center, select Academic Requirements from the “Other Academic. . .” drop-down box in the Academics Section of the Student Details.
  3. Click the GO button .
  4. On the resulting page is the Academic Requirements Report.

AP/Test Scores & Transfer Credit: To View AP/Test Scores & Transfer Credit

    1. Access the Advisee’s Student Details (Student Center)
    2. From the Student Center, select “Transfer Credit: Report” from in the Academics Section of the Student Details.
    3. On the resulting page, you will see the Test Credit Report.

Class Schedule

      1. Access the Advisee’s Student Details (Student Center)
      2. On the Student Center page, you will see the Student’s Class Schedule.
      3. To access the Weekly View/Calendar, select the “Weekly View” link which resides directly below the Class Schedule.

Shopping Cart

      1. Access the Advisee’s Student Details (Student Center)
      2. From the Student Center page, select the “Shopping Cart” link from in the Academics Section of the Student Center page.

Planner

      1. Access the Advisee’s Student Details (Student Center)
      2. From the Student Center, select the “My Planner” link from in the Academics Section of the Student Details.

Demographic Data

      1. Access the Advisee’s Student Details (Student Center).
      2. From the Student Center, select the “Demographic Data” link from the Personal Information Section of the Student Details.
      3. On this page, you can view a photo id, as well as basic demographic data about your advisee (Gender, Date of Birth, Citizenship, etc.)

Emergency Contact Information

      1. Access the Advisee’s Student Details (Student Center).
      2. From the Student Center, select the “Emergency Contact” link from the Personal Information Section of the Student Details.
      3. On this page, you can view a photo id, as well as basic demographic data about your advisee (Gender, Date of Birth, Citizenship, etc.)

“Student Details” of non-advisee students

      1. Sign into the myTCNJ portal (http://my.tcnj.edu).
      2. Select the PAWS icon from the Tools column on the left side of the page.
      3. On the next page, select the Advisor Center link from the Self Service box.
      4. Click on the “View Data for Other Students” button.
        1. If you have advisees, this button appears below your list of advisees in the My Advisees section.
        2. If you do not have advisees, you will see this button at the bottom of the My Advisees section.

What is the “Shopping Cart”

The Shopping Cart is a “staging area” for courses students wish to add to their schedules for a particular term. Shopping Cart functionality enables students to plan enrollment in class sections. It also allows the student to validate their selections to check for time conflicts and prerequisites prior to enrollment.

Entering a course in the Shopping Cart does not guarantee enrollment, is not a waitlist, and does not give any priority placement in to the course.

Editing a student’s Shopping Cart

Faculty/Advisors have view only access to a student’s Shopping Cart and cannot make changes.

Academic Requirements

Academic Requirements Report

The Academic Requirements Report is a tool for currently-enrolled students, advisors, and evaluators, designed to track a student’s progress toward graduation. The report lists the requirements of a student’s declared academic major, minor, concentration, etc., grouped according to the requirements. It identifies the courses in which the student is currently enrolled, as well as the courses a student has completed.

The report evaluates a student’s course work, and indicates which requirements have been satisfied, and which are still outstanding.

Viewing a student’s Academic Requirements Report

      1. Access the Advisee’s Student Details (Student Center).
      2. From the Student Center, select Academic Requirements from the “Other Academic. . .” drop-down box in the Academics Section of the Student Details, and click the “Go” button .
      3. On the resulting page is the Academic Requirements Report.

Reading the Academic Requirements Report

Academic Information such as Career, Program, Plan, and Expected Graduation Date appear at the top of the report. Immediately following Academic Information, Total Units and Cumulative GPA are listed.

Each broad requirement that the student must fulfill according to the career, program, and plans are demarcated by a thick solid line, called a header.

The order of a student’s academic requirements report usually begins with college level requirements, such as the minimum GPA and units necessary to graduate, and then proceeds to school level requirements, followed by major and minor requirements.

It is important to note that satisfied requirements are collapsed, while unsatisfied requirements are fully expanded. For each requirement section, the report identifies the number of courses required, the number taken, and the total still needed.

For a step-by-step video on how to read the Academic Requirements Report, please visit: http://www.tcnj.edu/~it/paws/tutorials/CS_AAR/AAR.html

What-If Report

What is the What-If Report?

The What-If Report is a feature in PAWS that can be used by students and advisors to determine how changes to major, minor, or program would affect a student’s course of study. It enables users to view how completed or in-progress coursework would fit into another program and plan. The report lists the requirements that would be satisfied (based on courses the student has taken) and would not be satisfied if the student were to make a change.

 

Generating a What-If Report

      1. Access the Advisee’s Student Details (Student Center).
      2. From the Student Center, select What-If Report ts from the “Other Academic. . .” drop-down box in the Academics Section of the Student Details, and click the “Go” button .
      3. On the next page, click the “Create New Report” button to set up your what-if scenario.
      4. Select a career from the Career drop-down. In Program Scenario, the student’s current academic information is displayed by default. Use the fields to set up a What-if scenario based on one or more programs of study. You can define up to three scenarios.
      5. Select only one program when using the “What If” report. Select the program associated with the primary major. To choose additional majors, select those with a prefix of “Second Major”.
      6. 6. Click the Submit Request button when finished.

 

Holds: Negative Service Indicators

What are Negative Service Indicators?

Also known as Holds, a Negative Service Indicator is a marker that appears on a student’s record to alert the student, staff, or faculty to an issue that needs attention. The Service Indicator symbol is as follows: .

Negative service indicators can prevent a student from receiving certain services or accessing certain features in PAWS (such as official transcript requests or enrollment). There are three different types of negative service indicators: Financial, Health Services, or Advising.

For a tutorial with step-by-step instructions and screenshots, visit http://www.tcnj.edu/~it/paws/documents/FacultySelfService_v2.pdf

Viewing Service Indicators

      1. Navigate to your advisee’s Student Details (Student Center).
      2. Click the General Info tab.
      3. Click the “Service Indicators” link or scroll down to the Service Indicators section.
      4. The Service Indicator table gives you a summary of the Service Indicator (s).
      5. To view more details, click the appropriate link in the Details column.

Adding Advising Holds

      1. Navigate to your advisee’s Student Details.
      2. Click on the General Info tab.
      3. Click on the “Edit Service Indicators” button.
      4. On the next page, select the “Add Service Indicators” link.
      5. Enter the Service Indicator Code and Service Indicator Reason Code.
      • If you don’t know the code, click on the magnifying glass icon
      1. 6. Enter the Start Term and the Start Date.
      2. 7. Select “Apply” and “OK” to save changes.

 

Removing Advising Holds

      1. Navigate to your advisee’s Student Details (Student Center).
      2. Click on the General Info tab.
      3. Click on the “Edit Service Indicators” button.
      4. Select the Code link.
      5. Select the ‘Release’ button.
      • Can I remove a Student Accounts or Health Services Hold?

No, you can only remove Advising Holds.

Grading: Grade Roster

Grading in PAWS

For a step-by-step tutorial, with screenshots, visit: http://www.tcnj.edu/~it/paws/documents/How_to_Grade_in_PAWS2010.pdf

      1. Sign into PAWS by selecting the PAWS icon on the myTCNJ portal page at: http://my.tcnj.edu.
      2. Select the “Faculty Center” link. On the resulting page, you will see your teaching schedule for the current term.
      3. Select the Grade Roster icon located next to the course for which you are entering grading information.
      4. On the next page, you will see the Grade Roster. Make sure that the correct Grade Roster Type is selected. For example, if you are entering Final Grades, make sure that Final Grade appears in the drop-down box.
      5. 5. While you are adding or editing grades, the Approval Status drop-down box should remain at ‘Not Reviewed’, which is the default.
      1. Select each student’s grade from the drop-down box next to the student’s name inthe Roster Grade column.
      1. After you have entered the grades, click the Save button at the bottom of the screen.
      • Please Note: Selecting SAVE does not submit or post the grades. Selecting SAVE saves your entries and allows you to return to your roster to modify your entries at a later time. In order to post your grades, you must complete the following:
      1. Change the Approval Status to ‘Approved’. To change the approval status, select ‘Approved’ from the Approval Status drop-down box.
      • Please Note: Grades cannot be posted until a grade is entered for every student on your roster. After you have entered a grade for each student, you can begin the posting process.
      1. The Post Button will now appear at the bottom of your Grade Roster. Click the Post Button to submit your grades.

 

Grading Window

The grading window typically opens on the first day of the final exam period. The exact date is announced via email and on the Records and Registration web site, closer to the start of grading.

The grading window is open; however, some of my courses do not have an active grade roster icon. What should I do?

Notify Records and Registration by submitting your issue via the PAWS/Records & Registration Support form located at http://www.tcnj.edu/~it/paws/contact. When you submit your issue using this form, your inquiry is automatically redirected to the appropriate person/team to address your issue.

After submitting grades, how do I change grades while the grading window is open?

It is important to note that once course grades have been posted, students are able to view their grades via PAWS. In the event that an incorrect grade is posted, faculty can request a grade change.

      1. Sign into PAWS by selecting the PAWS icon on the myTCNJ portal page at: http://my.tcnj.edu.
      2. Select the “Faculty Center” link. On the resulting page, you will see your teaching schedule for the current term.
      3. Select the Grade Roster icon located next to the course for which you are entering grading information. On the next page, you will see the Grade Roster.
      4. Select the Request Grade Change link.
      5. On the resulting page, adjust the grade(s) using the drop-down menu in the Official Grade column.
      6. After you have made the changes, click the Submit button at the bottom of the page.
      7. A “Success” message will appear in the far right column for each grade that was successfully adjusted.

Changing an incomplete after the grading window closes

To convert an existing Incomplete to a letter grade, you must complete the Incomplete Grade Change form located at:

https://jedi.tcnj.edu/webteam/cgi-bin/formgenie/formgenie.pl?form=35437

For more details on Incomplete Grade policies and procedures, please visit our information page at: http://www.tcnj.edu/~recreg/policies/incomplete.html.

Changing a letter grade after the grading window closes

To change a letter grade to a different letter grade, approval by the chair of the department and dean of the school are required. The instructor must complete a grade change form, which is available in the department’s office.

Grades Deadline

      1. To find out when grades are due, visit the Academic & Registration Calendar page at http://www.tcnj.edu/~pa/calendars/academic.html
      2. Select the appropriate term.
      3. Locate the date on the calendar.

Class Roster

Viewing the Class Roster for a cross-listed class

      1. Sign into the myTCNJ portal (http://my.tcnj.edu).
      2. Select the PAWS icon from the Tools column on the left side of the page.
      3. On the resulting page, click the “Faculty Center” link.
      4. The My Schedule page will appear next.
      5. The cross-listed class will appear in your Teaching Schedule list.
      6. Select the Class Roster icon next to the Class.

Viewing a Class Roster

      1. Sign into the myTCNJ portal (http://my.tcnj.edu).
      2. Select the PAWS icon from the Tools column on the left side of the page.
      3. On the resulting page, click the “Faculty Center” link.
      4. The My Schedule page will appear next.
      5. The cross-listed class will appear in your Teaching Schedule list.
      6. Select the Class Roster icon next to the Class.

I am a faculty member. Can I access the roster for a class that is being taught by another faculty member?

No, you cannot access the roster for a class that you are not teaching.

Can I view the “Student Details” for a student listed on my Class Roster (but not on my List of Advisees)?

Yes. To view the “Student Details” for a student listed on your Class Roster, but not on your List of Advisees):

      1. Sign into the myTCNJ portal (http://my.tcnj.edu).
      2. Select the PAWS icon from the Tools column on the left side of the page.
      3. On the next page, select the Advisor Center link from the Self Service box.
      4. Click on the “View Data for Other Students” button.
        1. If you have advisees, this button appears below your list of advisees in the My Advisees section.
        2. If you do not have advisees, you will see this button at the bottom of the My Advisees section.

A student is missing from my Class Roster

Notify the Office of Records and Registration via the online form at http://www.tcnj.edu/~it/paws/contact.html

Accessing a Class Roster from a previous semester

  1. Sign into the myTCNJ portal (http://my.tcnj.edu).
  2. Select the PAWS icon from the Tools column on the left side of the page.
  3. On the resulting page, click the “Faculty Center” link. The My Schedule page will appear next.
  4. Select the Change Term button.
  5. On the next screen, select the term for the class roster you would like to view, and click Continue
  6. On the resulting screen, you will see a list of the courses you taught during the requested term. Select the Class Roster icon next to the Class.

Scheduling

Viewing my Teaching Schedule

      1. Sign into the myTCNJ portal (http://my.tcnj.edu).
      2. Select the PAWS icon from the Tools column on the left side of the page.
      3. On the resulting page, click the “Faculty Center” link.
      4. The “My Schedule” page will appear next.
      5. To view the “My Weekly Schedule” calendar, click on the “View Weekly Schedule” link.

 

Viewing the Course Details

      1. Sign into the myTCNJ portal (http://my.tcnj.edu).
      2. Select the PAWS icon from the Tools column on the left side of the page.
      3. On the resulting page, click the “Faculty Center” link.
      4. The My Schedule page will appear next.
      5. Click link in the Class column next to the Class Title.
      6. On the resulting page, you will see the details of the course.


Accessing my Final Exam Schedule

      1. Sign into the myTCNJ portal (http://my.tcnj.edu).
      2. Select the PAWS icon from the Tools column on the left side of the page and click the Faculty Center link.
      3. The “My Schedule” page will appear next.
      4. The “My Exam Schedule” box appears directly below your teaching schedule.
      5. When the Exam has been scheduled, the time/date/location of each final exam will populate this box.

Troubleshooting

Recommended browsers for PAWS

The recommended browsers for PAWS are as follows:

      • Internet Explorer version 6.0.28 or above, or
      • FireFox

PAWS keeps logging me out automatically.

We suggest deleting cookies/clearing cache and restarting your browser. For instructions on how to delete cookies/clear cache, go to: http://www.tcnj.edu/~it/paws/documents/Cache_Cookies.pdf

In addition, if you are using Internet Explorer 8, we suggest that you access PAWS and other TCNJ sites in compatibility Mode.

Click here for instructions on how to access in Compatibility Mode (inactive link)

I am selecting links, and PAWS appears to be processing my request but nothing happens (example Unofficial Transcript)

Pop-ups must be enabled to use PAWS. If pop-ups are blocked, certain features may not function properly. If pop-ups are not enabled, the system will continue to appear as if it is “processing”, even if the pop-up has been blocked.

To enable pop-ups in pop-ups in Internet Explorer and Firefox:

Internet Explorer

1) From Tools point to Pop-up Blocker, and then click on Pop-up Blocker Settings.

2) Type paws.tcnj.edu in the box ‘Address of Web site to Allow’ and Click ‘Add’.

3) Click Close.

Firefox

1) From Tools select Options.

2) Select the Content icon.

3) If the Block Pop-up Windows is selected, click Exceptions.

4) Type paws.tcnj.edu into the field.

5) Click Allow.


Courses

Syllabus

Please refer the syllabus guidelines set by Academic Affairs.

Course Syllabus Template


Tickets

Box Office